While the occasional extended coffee break or early quitting time may seem harmless, rampant abuse of company time can inflict major harm on the health of your bottom line. If you aren’t keeping close tabs on employee time, you may be subjecting your company to significant financial losses. Employees have figured out every which way to Sunday to try and beat the system.
1. Timesheet Fraud
- Time clocks accurately record start and stop times an employee works down to the exact minute
- Auto totaling time clocks and automated software-based time and attendance systems automatically calculate total worked hours per pay period
2. Buddy Punching
- Fingertip scans are stored and assigned to each employee using time and attendance software
- Unique finger scan provides indisputable identification and prevents “buddy punching” time theft
3. Extended Breaks, Late Arrivals and Early Departures
- Implementing a time and attendance system also lets employees know that they are being monitored and curbs them from taking long breaks and leaving early
- Time clocks provide an official record of the hours an employee works to calculate the actual pay owed to an employee
4. Down Time
Employees may be tempted by a number of distractions during the workday, which may take them away from their work and lower productivity. These include:
- Excessive socializing
- Personal phone calls
- Stepping out of the office
- Sleeping on the job (yes, you read right! 29% of workers report falling asleep on the job, based on a National Sleep Foundation survey) [i]
5. The Internet Trap
The internet can be a real employee time sucker, cutting into work hours and slowing productivity. Social media is a growing concern for time theft. According to a study by Nucleus Research, productivity plummets by 1.5% when staff can access Facebook in the workplace. 61% of employees surveyed, use the site at work for 15 minutes per day [ii]. Here’s how some employees are spending their time:
- Checking personal email
- Shopping online
- Gaming online
- Surfing social media
[ii] NucleusResearch.com (from http://www.boston.com/business/gallery/wastingtimeatwork?pg=5)
6. Ghost Employees
The most blatant form of time theft are ghost employees. This type occurs when an employee punches in, leaves the workplace without performing any work, then returns to work at the end of the day to punch out. Another form of ghost employees occurs when when management creates fictitious employees, puts them on the payroll, logs them into work each day, then embezzles the fake employees’ paycheck.
7. On the Move
Mobile workforces have their own set of challenges, as it may be difficult to pinpoint if the employee is where they are supposed to be. Drivers, landscapers, and home health aides, for example, may make personal stops at the store, or go home to let the dog out, or may not even show up for work at all. Without checks and balances, these types of employees can disappear off the radar.
Eliminate buddy punching time theft.
Biometric time clocks positively identify employees.